In this tip, you will find a practical guide to uploading your data management plan(DMP) in GISMO

GISMO

GISMO acts as a database of all (research) projects at Ghent University.

Access GISMO with your Ghent University account via http://gismo.ugent.be.

Then choose the tab Project. Via the tile overview you get a list of all your past and current projects.

Which obligations require action in GISMO?

GISMO includes an application for uploading a DMP for UGent funding (BOF and IOF) and for external funding through FWO and VLAIO (cSBO projects). The DMP requirements for this funding can be found on the web pages below:

• Ghent University funding: BOF and IOF
• External funding: FWO
• External funding: VLAIO (cSBO projects)

What to do in GISMO?

When their project is awarded or registered in GISMO, researchers receive a communication pointing out the DMP obligation. It is strongly recommended to create a DMP via the centrally provided planning tool DMPonline.be (in that case, make sure you always login with your Ghent University account to see our templates and guidance), resulting in a document that can be downloaded and saved. Attention: in the Download settings menu, only select the DMP-template.

In GISMO, the project files of the projects subject to the above-mentioned obligations have an extra tile called DMP via which a pdf version of the DMP can be added. This also mentions the deadline and what action is required or has been executed.

• Researchers are expected to upload the initial version of their DMP in GISMO within the deadline imposed by the funder or Ghent University. If necessary, researchers can modify the DMP during the lifetime of their project. However, it is not necessary to reload the updated version in GISMO.
• To add a new version of the DMP, first delete the existing document and upload the new document.
• If you are working with DMponline.be and also need to create a GDPR registration, it is only necessary to upload a download with the DMP questions under the DMP tile in the project form. For BOF and IOF projects, this GDPR registration can also be uploaded separately in GISMO under the ‘ethical aspects’ tile (see research tip). For projects and mandates funded by FWO, this GDPR registration should be forwarded to vlaams-federaal@ugent.be. 
• If a red exclamation mark is displayed on the tile, there is an underlying technical issue in GISMO. Please contact gismo@ugent.be and include the project code for the convenience of the helpdesk employee.
• If you have previously sent your DMP to the research administration but do not see it linked in the project form, please contact gismo@ugent.be (include the project code for the convenience of the helpdesk employee).