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GDPR: how do I protect my data correctly?
When you process personal data, the GDPR ethically and legally obligates you to sufficiently protect personal data.
The basic level of security must always be in accordance with the information security policy of Ghent University. However, additional measures may be necessary specific to each processing. The choice of additional …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: how do I register personal data processing activities?
Why register processing activities?
The General Data Protection Regulation (GDPR) requires that all activities concerning personal data processing at UGent and UZ Gent are documented and registered in a 'register of processing activities', the GDPR Register.
This internal documentation obligation is an essential tool to help researchers comply …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how long may I store research data containing personal data?
The General Data Protection Regulation (GDPR) stipulates that personal data can't kept longer than necessary to achieve the purposes for which they're processed (see the ‘storage limitation’ principle).
Managing and administering your research data, including when it involves personal data, falls under Research Data Management (RDM). RDM includes …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: how to be transparent to data subjects in my research?
Informing the persons whose personal data are processed (the data subjects) is one of the basic principles and obligations of the General Data Protection Regulation (GDPR).
As a researcher, it's your responsibility to provide information about your research to the data subjects in your research.
Elements of transparancy … Read morelevel: detail
tags:
GDPR
research data management
GDPR: what are personal data?
The GDPR applies to the processing of personal data. The definition of personal data is therefore of great importance.
“Personal data are any information about an identified or identifiable natural person.”
So, when a person is identified (e.g. you know the person's name), any data you collect relating to that …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what are some things to consider when processing personal data from minors?
When processing personal data of minors (children under the age of 18), they are entitled to specific protection, as they are often less aware of their rights and the potential risks and/or consequences associated with the processing of their data.
TransparancyLike adults, minors should be informed about what personal …
Read morelevel: algemeen
tags:
ethics
GDPR
research data management
GDPR: what are some things to consider when using (online) survey tools?
When using an (online) survey tool to collect personal data for your research , you need to make sure that the tool is GDPR compliant and that you follow the GDPR principles when using it.
UGent has a campus licence for Qualtrics since 1 January 2022. Other survey tools are …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what has changed with regard to the previous privacy legislation?
Although the main components of the previous privacy legislation are largely retained, the General Data Protection Regulation (GDPR) also introduces a number of important changes.
1. AccountabilityThe former 'obligation to report' to the privacy commission was replaced with 'accountability' whereby you as the researcher must document the processing of …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what is the General Data Protection Regulation?
When you process personal data for your research, you must follow the rules of the General Data Protection Regulation (GDPR).
The GDPR: new European privacy legislationThe GDPR, which has been in force since 25 May 2018, modernises the existing privacy legislation. It creates a uniform European legislative framework …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: what should I do in case of a data breach?
A ‘personal data breach’ means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data transmitted, stored or otherwise processed.
Breaches can be categorised into the following three categories:
- Confidentiality breach - where there is an unauthorised or accidental disclosure …
level: algemeen
tags:
GDPR
research data management
GDPR: what should I keep in mind when I want to process personal data relating to criminal convictions and offences?
Personal data relating to criminal convictions and offences or related security measures (e.g. a driving prohibition and/or fine imposed by the judge due to speeding or alcohol intoxication, a sentence of imprisonment for theft with violence) may only be processed:
- under government supervision; of
- when the processing …
GDPR: what should I keep in mind when processing special categories of personal data?
Special categories of personal data (sensitive personal data)
Some personal data belong to the group of “special categories” of personal data: these are personal data revealing racial or ethnic origin, political views, religious or philosophical beliefs, membership of a trade union, genetic data, biometric data, data about health …
Read morelevel: algemeen
tags:
GDPR
research data management
GDPR: when do I engage in 'profiling'; what should I think about? And what is 'exclusively automated individual decision-making'?
Profiles of individuals and or groups can be made as part of a study, for example to determine, analyse or predict a person's personality or behaviour. When profiling involves the processing of personal data, you need to be mindful of the GDPR. The GDPR also applies when exclusively …
Read morelevel: algemeen
tags:
AVG
GDPR
research data management
GDPR: when does it apply to my research?
The General Data Protection Regulation (GDPR) applies:
- when you (or your institution or organisation) are located in the EEA and you process personal data (e.g. collection, recording, classification, structuring, storage, adaptation or alteration, retrieval, consultation, use, etc.) in the context of scientific research at or affiliated with Ghent University, regardless …
level: algemeen
tags:
GDPR
research data management
GDPR: who are considered to be vulnerable persons?
Sometimes mention is made of vulnerable natural persons in the context of the General Data Protection Regulation (GDPR).
Examples- minors
- pregnant women
- the elderly
- people with mental disorders
- asylum seekers
- people with disabilities
- ethnic minorities
- the sick and patients
These are often persons who are legally incompetent, persons …
Read morelevel: detail
tags:
GDPR
research data management
GDPR: why is it important to comply with this legislation?
Protecting the rights and freedoms of data subjects
If you process personal data, your job is to protect the rights and freedoms of data subjects in accordance with the General Data Protection Regulation (GDPR).
For this you must evaluate the possible risks associated with the processing of personal data …
Read morelevel: algemeen
tags:
GDPR
research data management
GenAI: Overview of National and European legislation and guidelines
If, as a researcher, you want to employ AI for or incorporate it into your research, you must consider several factors. One such factor comprises national and international legislation and guidelines. Depending on where you would conduct your research, you need to consider national (Belgian) and European legislation and guidelines. …
Read morelevel: algemeen
tags:
ethics
ethiek
EU
integriteit
integrity
kwalitatief onderzoek
GenAI: Overview of information about (Gen)AI at Ghent University
There is a good chance that you will come into contact with (gen)AI in the context of your research. Perhaps you want to use (gen)AI to support your research? Perhaps you want to study (gen)AI or a specific application for your research? Or maybe you want to develop (Gen)AI yourself? …
Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
GenAI: Translating Research Integrity into Responsible (Gen)AI Use
As a member of Ghent University, you are expected to demonstrate (research) integrity. (Gen)AI may not be used to infringe upon or to justify any violation of research integrity. Researchers must also take all necessary precautions to prevent unintentional violations.
The four fundamental principles for (Gen)AI use in accordance with … Read morelevel: algemeen
tags:
ethics
ethiek
integriteit
integrity
GenAI: Using (Gen)AI for peer review and evaluations
Generative AI (GenAI) is increasingly becoming part of our daily lives, and (Gen)AI applications can be used for many different tasks. However, this does not mean that its use is always permitted or that it is ethical and responsible. Are you allowed to use (Gen)AI to evaluate an article, research …
Read morelevel: algemeen
tags:
academic writing
academisch schrijven
article
artikel
auteursrecht
AVG
copyright
ethics
ethiek
evaluate
evalueren
FWO
GDPR
grant
integriteit
integrity
kwalitatief onderzoek
kwaliteitsbeoordeling
quality assessment
tijdschrift
GenAI: Writing a (postdoctoral) research proposal
You are writing a research proposal and would like to use AI tools in the process. Perhaps you want to have your proposal checked for language errors, rewritten, translated... or you want to generate graphics and/or images. You may also want to incorporate AI into your research in another way, …
Read morelevel: algemeen
tags:
academic writing
academisch schrijven
ethics
ethiek
integriteit
integrity
onderzoeksvraag
research question
GenAI: Writing a scientific article
You are writing a scientific article or a contribution for a book and would like to use AI tools. Maybe you want to have your article/contribution checked for language errors, rewritten, translated... or you want to generate graphics and/or images. Is that allowed? And what should you definitely take into …
Read morelevel: algemeen
tags:
academic writing
academisch schrijven
ethics
ethiek
integriteit
integrity
onderzoeksvraag
research question
How to preserve and share data in data repositories?
Preservation and sharing of data in a data repository
The preferred option for data preservation and sharing is to deposit data in an established, trustworthy research data repository.
A data repository is an online platform that is used to:
- Publish completed datasets.
- Share datasets externally with different access levels and …
level: algemeen
tags:
Biblio
data register
research data management
PID: What is a persistent identifier for publications and datasets?
What is a persistent identifier?
A persistent identifier or PID, such as a DOI or Handle, is a permanent, unique reference to a digital object. Not all identifiers ensure persistency and uniqueness like a PID (see examples below). Moreover, when a PID for a digital object is created, descriptions of …
Read morelevel: algemeen
tags:
article
open science
refer
research data management
Peer review: what is it?
Peer review (sometimes also called ‘expert review’ or ‘merit review) implies that colleagues (‘peers’) assess the research of other scholars, groups of scholars or entire institutions. Peer review is considered an effective way of safeguarding the quality of research. All researchers are involved in peer review: as the person to …
Read morelevel: algemeen
tags:
quality assessment
Plagiarism detection: use of the tool StrikePlagiarism
Where can you find the tool?
Checking articles or other textual work for plagiarism? Recently, it can be done with a new tool, StrikePlagiarism. The new tool is built into the Ufora learning environment.
Teachers are already familiar with it in the context of checking papers or assignments …
Read morelevel: algemeen
tags:
academic writing
article
EndNote
integrity
journal
refer
Qualtrics: how do I use this survey tool?
Qualtrics is an online tool that allows students and researchers to easily create surveys, distribute them, collect data and analyse responses. Qualtrics features different question types, survey flows and the ability to export results to statistical software.
UGent has a campus licence for the online survey tool Qualtrics. Other survey …
Read moreRSpace: how do I use this ELN?
RSpace (software provided by ResearchSpace) is an online tool that allows researchers and students to effectively document their research progress.
Ghent University has made the Electronic Lab Notebook (ELN) RSpace available for all researchers. Other ELN tools are not supported by DICT.
When to use?You can use Lab Notebooks for …
Read morelevel: algemeen
tags:
integrity
kwalitatief onderzoek
research data management
Research Assessment: guidelines for evaluators
Ghent University is committed to evaluating research in a responsible manner. In doing so, Ghent University aims to recognize and value a broad range of research activities, diverse forms of impact, different career profiles, etc. Responsible evaluation helps Ghent University to do justice to the diversity in research, across …
Read morelevel: algemeen
tags:
evaluate
Research Data Management: What is RDM?
Research Data Management (RDM) is a broad term that encompasses all practices and actions to ensure that research data are secure, sustainable, and easy to find, understand and (re)use, not only during a research project, but also in the longer term. Taking proper care of data is an essential …
Read morelevel: algemeen
tags:
open science
research data management